1
Add it
Add a PDF, photo, or e-invoice from your phone or computer, or forward it to your personal Niveo email address.
A home for all your documents.
Invoices, contracts, and receipts – easy to find when you need them.
Niveo automatically recognizes your documents and lets you find them using natural-language search – without the folder chaos.
No payment method required. After signing up, choose whether you’re setting up Niveo for yourself or your team.
Add your documents. Niveo takes care of the rest.
For everything you don’t want to lose.
Invoices, contracts, insurance documents, official notices, warranties, and receipts – all in one place and easy to find when you need them.
2
Recognize details
Document types, amounts, and dates are extracted automatically – even from scanned pages.
3
Find it again
You can still search by keyword, or ask questions in plain English – for example, “Show me last year’s utility bills.”
What Niveo takes care of for you.
Niveo recognizes documents, helps you find and match them, and reminds you of deadlines – without the need to maintain folders.
Automatic document recognition
Niveo recognizes more than 30 document types, including invoices, contracts, bank statements, and tax assessments – even in scans, photos, and e-invoices.
Find documents easily
Search using natural language. You can still search by keyword, too.
Reconcile receipts
Match receipts against bank statements automatically, instead of reconciling them by hand at the end of each month.
Validated, not just extracted
Niveo checks details for each document type – for example, whether the net amount, VAT, and gross amount add up. It flags discrepancies and detects duplicate documents.
Deadlines and reminders
Niveo identifies payment due dates, appeal deadlines, and cancellation notice periods, then suggests them as reminders. Add individual dates to your calendar, or subscribe to all upcoming deadlines. In-app reminders are available on every plan; email reminders and calendar subscriptions are included with Plus and higher plans.
Pay by QR code (GiroCode)
For unpaid invoices, Niveo generates a GiroCode (EPC QR code). Scan it with your banking app to fill in the recipient, IBAN, amount, and payment reference. If an early-payment discount is available, you can use the code to pay before it expires.
Collections that organize themselves
Collections bring related documents together. Rules automatically file new documents – for example, every utility bill in your “Home” collection. Dynamic collections always show the documents that match.
Forward by email
Get a personal Niveo email address to forward receipts from your inbox or send them directly from your scanner. If an email has no attachment, Niveo saves its contents and displays them as a PDF.
Share and export
Share documents using a link. Download individual files or your entire archive.
More features
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Related documents
Find the invoice related to a payment reminder with one click.
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Versions
Upload a new version or restore an earlier one.
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Archive backup
Download your full archive as a ZIP file, including all original files and versions.
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Personal and work spaces
Keep personal and work documents separate with Premium.
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Languages and formats
Choose German or English, with your preferred date and number formats.
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Dark mode
Switch between light and dark mode in Settings.
Use Niveo on any device.
Use Niveo in your browser today. Dedicated iPhone and Mac apps are coming soon.
In the browser
Nothing to install. Use Niveo on your computer, tablet, or phone – just sign up and get started.
iPhone
Coming soon to the App StoreScan documents or send them to Niveo using the Share menu in Mail, Files, or Photos.
Mac
Coming soon to the App StoreSend files to Niveo using the Share menu in Finder or Preview.
Your documents stay yours.
Privacy is built into Niveo. Your documents are encrypted, and your data is never used to target ads.
Built in Cologne. Stored in Frankfurt.
Your documents are stored in Google Cloud data centers.
Encrypted documents
Files are encrypted before storage, with a unique key for each document.
Two-factor sign-in
Protect your account with an extra code from your authenticator app.
No ads. No snooping.
No analytics tracking, no ads, and no selling your data. You decide who can access your documents.
Niveo works for teams, too.
For small businesses, law firms, and self-employed professionals with employees: one shared archive, with an individual login for each person.
One shared archive, individual logins
Documents added by one team member are available to the whole team. Invite colleagues, and each person gets their own login and forwarding address.
E-invoices
Niveo recognizes XRechnung, ZUGFeRD, and Factur-X e-invoices and extracts amounts and dates directly from the invoice data. The original file remains unchanged.
DATEV and audit log
Send documents to DATEV. Business Pro also shows who deleted, shared, or exported each document – and when.
Try Plus free for one month. Then choose whether to subscribe.
Try Plus for one month with no payment method required. After the trial, your account moves to the Free plan unless you subscribe. You can upgrade to Premium later. Your first payment unlocks a one-time allowance of up to 2,000 extra documents to help you build your archive. The allowance expires after 3 months.
All personal plan prices include VAT.
Free
For occasional use
€0 / month
- 10 new documents / month
- Unlimited document archive
- 20 natural-language searches per month
- View documents, track deadlines, and export
Plus
For your personal document archive
€9.99 / month
- One-time allowance of 250 extra documents (1,000 with annual billing), valid for 3 months
- 50 new documents per month
- Unlimited document archive
- 100 natural-language searches / month
- A personal email address for forwarding documents
- Email reminders and a calendar subscription
- Automations, document matching, and sharing
- €99 per year
Premium
For self-employed professionals and freelancers
€19.99 / month
- One-time allowance of 500 extra documents (2,000 with annual billing), valid for 3 months
- 150 new documents / month
- Unlimited document archive
- 300 natural-language searches / month
- Separate spaces for personal and work documents
- A separate forwarding email address for each space
- More rules, dynamic collections, and sharing links
- Export documents to DATEV
- €199 per year
You can cancel at the end of any billing period. Monthly plans can be canceled each month. After cancellation, your account moves to the Free plan and your archive remains available. You can still download individual files or the entire archive.
Try Business free for 30 days. Then choose whether to subscribe.
Try Business free for 30 days with up to five team members – no payment method required. After the trial, choose Business or Business Pro. If you don’t subscribe, you can still view and export your documents.
All Business prices are exclusive of VAT.
Business
For small teams
€29 / month, net
- Includes 2 users. Each additional user costs €12 per month.
- One-time allowance of 500 extra documents for the whole team (2,000 with annual billing), valid for 3 months
- Each user adds 100 new documents and 200 natural-language searches per month to the team’s shared allowance.
- Unlimited document archive
- Invite team members, each with a personal forwarding address
- Roles for owners, admins, and members
- Export documents to DATEV
- For the whole team: 20 rules, 40 dynamic collections, and 20 sharing links
- €290 per year. Each additional user costs €120 per year.
Business Pro
For teams that need more
€49 / month, net
- Includes 2 users. Each additional user costs €15 per month.
- One-time allowance of 1,000 extra documents for the whole team (4,000 with annual billing), valid for 3 months
- Each user adds 150 new documents and 300 natural-language searches per month to the team’s shared allowance.
- Everything in Business
- Audit log: who deleted, shared, exported, or sent documents to DATEV, and when
- For the whole team: 30 rules, 60 dynamic collections, and 30 sharing links
- €490 per year. Each additional user costs €150 per year.
For example, a five-person team pays €65 per month for Business or €94 per month for Business Pro, excluding VAT.
You can cancel at the end of any billing period. Monthly plans can be canceled each month. After cancellation, owners and admins can still view and export the archive.
Frequently asked questions
Do I need to provide a payment method for the free trial?
No. You can try Plus for one month without a credit card, direct debit, or any other payment method. The 30-day Business trial also requires no payment method.
What happens after 30 days?
Without a subscription, Free applies after that. Your archive stays. You can still view, search, manage deadlines, and export. You can add 10 new documents per month. Plus features such as email import, email reminders, calendar subscription, matching, and sharing are no longer included. Business has no Free tier: until you book, only owners and admins can sign in, view the archive, and export it. All other members are kept and are back right away once you book.
Do archived documents count toward my limit?
No. The monthly limit applies only to new documents. Your archive is unlimited, and existing documents don’t count toward the limit. They stay in your archive even if you switch to the Free plan.
What are the extra documents for?
Your first payment gives you a one-time allowance of extra documents to help you build your archive: 250 with Plus, 500 with Premium or Business, and 1,000 with Business Pro. Annual billing gives you four times the allowance. For Business plans, the allowance is shared by the whole team, regardless of team size. It is used after your monthly allowance runs out and expires after 3 months. If you upgrade or switch to annual billing during that period, the allowance is topped up.
Can everyone on the team see all documents?
Yes. Business gives your team one shared archive. Each person has their own login and forwarding address. Owners and admins can invite, disable, or remove team members. The documents remain in the shared archive.
How do users and monthly allowances work in Business?
The base price includes 2 users. You can add more users and reduce the number at the end of a billing period. Each user adds documents and searches to the team’s shared monthly allowance.
How does Niveo use my documents?
Niveo stores your documents securely, identifies their type and key details, and makes them easier to find. Niveo does not show ads or sell your data.
Can Niveo access the contents of my files?
Yes. Niveo processes your files to recognize text, extract key details, and make them searchable. Your content is not reviewed by a person.
Where does Niveo store my documents?
Your documents are stored in Google Cloud data centers in Germany (Frankfurt). Files are encrypted before storage, with a unique key for each document. See our privacy policy for details.
How does automatic document recognition work?
Niveo can recognize text in scans and photos, then automatically extract document types, amounts, and dates. You don’t have to enter them by hand.
Can I upload e-invoices?
Yes. Niveo recognizes XML e-invoices such as XRechnung, extracts amounts and dates directly from the invoice data, and displays a readable version. The original XML file remains unchanged. The same applies to invoice PDFs with embedded data, such as ZUGFeRD or Factur-X.
Can I use Niveo without natural-language search?
Yes. You can search by keyword, too. You can also use natural-language search – for example, “Show me last year’s utility bills.”
Can I download my files?
Yes. You can download individual files or your entire archive.
Your question is not here? Write to us.
Contact
Questions about Niveo, your account, or Business? Send us a message and we’ll reply by email.
Prefer email? Contact us at hello@niveo.app.
Get started with your first document.
No payment method required. After signing up, choose whether you’re setting up Niveo for yourself or your team.
Get started for free